minutes of the meeting ...
The January 18,2010 meeting of The Heritage Preservation Trust was opened by the President Nancy Long at about 6 p.m.
Informal reports on the recent activity surrounding the purchase of Lilian Place were made including a report on the Celebration/Fund raiser at St. Mary’s Church Parish Hall on January 9, 2010.
There was an open discussion of the future action that needs to happen in order to move forward with Lilian Place.
The following assignments were given:
Archivist - Micki Mansfield
Board Development - Gary Libby
Bookkeeper - Mike Star
Evaluator - Shawn Beckwith
Trees/landscaping - Chris Daun/John Wagner
Maintenance - Neil Harrington
Secretary - Phyllis Campbell
Grants/fundraising - Nancy Long
Accountant - Julie Laible
Tracking In-kind hours - Holly Beckwith
Priorities discussed were:
Clean Carriage House Building
Clean Main House
Repair and Stabilization in order of importance:
1. Roof estimates and repair
2. Termite inspection and treatment
3. Proper insurance for all liabilities
Applications for grants for operating funds are being considered.
The meeting was adjourned.
Minutes recorded b Pyllis Campbell
Nancy Zrinyi Long
Meeting on Wednesday, June 10, 2009, 5:30 PM held at Daytona Clubhouse Restaurant
MINUTES OF HERITAGE PRESERVATION TRUST MEETING MAY 18, 2009
St Mary's Episcopal Church
BOARD MEETING:
Dr. Leonard Lempel and Deronda Meyer discussed the survey designed for a sampling of cities to determine funding and support after a natural disaster. Under the CUDARC grant, Deronda will poll a number of cities to determine if having Certified Local Government language helps a city in getting help after a disaster. Chris Daun agreed to help with questions concerning historic plans in effect that enable cities to get FEMA help for historic preservation after a disaster. Cities need a plan which includes historical restoration; otherwise demolition of damaged structures will be the result. Ultimate goal for this grant project would be assessing plans of other cities for historical restoration of damaged sites following a disaster, and then promoting such a plan within our county to help the different cities to be prepared if a natural disaster should occur. If any members have further suggestions for quiestions or ideas for this survey, contact info@heritagepreservationtrust.org.
The Board decided to meet on Monday June 15 at 6PM at Clubhouse Restaurant.(This date has been changed to Wednesday, June 10). There will be NO General Membership meeting until September as we will take a break for summer.
Despite the torrential downpour, 20 members were present for the General Meeting.
-Minutes of last meeting were approved.
-Treasurer John Wagner reported.
-Mainland HS TV production student created 12 DVDs of the Forum 1 which are available for distribution. Mayor of New Smyrna has requested a copy. Forums are a definite boon to the public officials who seek information on historical preservation. Segments of the forum will be available on the website to augment the list of resources made available to public.
-Woodland Cemetery in Port Orange is in need of cleanup. Anyone interested in helping can join workers on June 20, 2009 at 8 AM. Discussion about the many cemeteries in the area in need of preservation and protection led to the suggestion of a future Trust workshop on historical cemeteries.
Speaker Program: D.Shawn Beckwith, project manager with The Durable Restoration Company, provided a power point presentation of the most recent historic restoration and adaptive reuse projects the Company has performed in Florida. Projects such as The Amelia Island Lighthouse, Old Bostwick School House ( Both Florida Trust Award Winners) The Burnsed Block House, Fort White Railroad Depot, The Porcher House in Cocoa and Pritchard House in Titusville were presented. These projects were all partially funded by the Bureau of Historic Preservation along with employing the Secretary of Interior Standards for Historic Preservation; these properties are now economic engines for their local economies. Thanks so much to Shawn for a very interesting and informative program.
Attendance: Nancy Long, Neil Harrington, Chris Daun, John Wagner, Micki Mansfield, Betty Dreger, Phyllis Campbell, John McGuiness, Jim Camp
1. Treasurer report
2. January Educational Forum was very successful: great attendance and useful material. The video is still being completed and will be distributed and streamlinked when available.
3. March 16 meeting: A speaker will be invited for a general meeting to discuss the Main Street preservation dilemma
4. Educational Forum #2 will be planned for April 25, 2009, with a similar format to January Forum. Neil Harrington with help from Chris Daun will head that program.
5. May meeting will be a workshop on how to apply for historic register.
6. Board approved a motion that Chris Daun research the costs to update surveys for four locallyunrecognized National Register Historic Districts in Daytona Beach in order for these areas to receive historic overlay status.
7. MEMBERSHIP: Many members have not renewed their memberships for 2009. Nancy Long will compose a letter to supporters stating accomplishments this past year and ask for renewed support. Neil Harrington asked that DVD's of the January program be sent to major supporters.
8. Discussion of historic buildings: How to preserve Lilian Place again discussed. Private party is needed to work with Trust. Price of this site and other historical sites are reduced to less than half cost and still no buyers. Ponce Inlet Davis Home was saved through zealous efforts of descendants and friends of the family who worked to preserve site.
9. Jim Camp: A flyer of historical sites in individual neighborhoods would be a great tourist aid: a walking or driving tour. Jim will talk to leaders of the Neighborhood Groups to see if data can be collected.
10. WEBSITE: Advertising Links to the website for preservation businesses, historical authors, etc. will now be available on the site. Cost is annual $60 for members and $75 for non-members. This advertising link will help the sponsors as well as pay for the website cost.
11. Chris Daun said he had historic trees evaluated; he will get the information concerning this Tree Specialistt for other interested parties, and data can be linked on website.
12. Micki Mansfield discussed the 31st annual statewide preservation conference sponsored by Florida Trust for Historic Preservation on May 13-16, 2009, in Palm Beach County, FL. (www.floridatrust.org) Many interesting workshops and presentations!! Phyllis Campbell and her husband have already paid their own registration and will bring back information for the Trust. Others are encouraged to check details online and think about attending, and hopefully share findings with our Trust.
Meeting adjourned 7PM.
HERITAGE PRESERVATION TRUST MEETING OCTOBER 20, 2008
Board discussed various issues at 5:30 which were then presented at general meeting.
Meeting called to order at 6:10PM.
Minutes approved
Treasury balance.
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Neil Harrington reported Speakers for 2009 education programs are committed. Robert Granger from Palm Beach will do a program at the Schnebly Center for Jan. 10 from 8:30 to 12: 30 for the first of our speaker/workshops. He is vice chairman of Palm Beach County Historic Society, President of Delray Beach Historical Society, and author of a book on restoration of Lila Vanderbilt Webb's old mansion. He also speaks on restoration of other sites in Del Ray Beach and the CRA development. Don Martin and Don Varga of Winter Park will present a program April 25 or May 2 pending site reservations. To make these programs successful, we will ask all to help with publicity. Bruce Dunn from Channel 15 will tentatively tape these programs for airing and posting on website.
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Grants: CUDARC grant aide is Deronda Meyer who will be working with Dr. Lempel and the Trust to compile data and a resource guide for historical area restoration damaged by storms. Also Nancy Long is completing a grant for the speaker programs; letters are needed from groups and individuals to show support for these educational programs.
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Gary Libby gave an update on the Historic Ordinance, which passed first reading at the Daytona Commission. Some alterations are still being done with language, and members of Trust would give input to the Historic Preservation Board at their next meeting. Protection of contributing sites in the historic districts from demolition without due process is a key element successfully accomplished in this ordinance.
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The Holiday Social will be held at THE VILLA thanks to Jim Camp. This will be our “thank you” celebration for all of our members: Refreshments, a professional pianist, tours of the historic building, door prizes, etc. No charge but donations will be accepted. Date will be Monday, Dec. 15, 2008 at 6-8PM.
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Bill Braun spoke about his desire to save the Abbey (old Thompson store) and his proposal is that he would pay utilities, upkeep, provide his antiques as a museum, and live in the building as caretaker. He has talked to the Halifax Museum, and it is hoped they will take over this project; Trust could try to help but at this time we are unsure of our ability to help run a museum.
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EDUCATIONAL PROGRAM: Speaker Margaret Hodges gave an informative talk on ECHO grants: what they are, requirements to apply, what projects have been previously funded, etc. This interesting program allowed all attending to understand how our ECHO funds are spent.
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Meeting ended at 7PM. Next meeting on Nov. 17 will feature another Educational Program with speaker Julie Scofield from Volusia County Historical Preservation Planning.
BOARD MEETING September 15, 2008 5:30 PM
Programs 2009: Focus will be on two major programs: January and May. First speaker is Robert Granger from Palm Beach: vice chairman of Palm Beach County Historic Society, President of Delray Beach Historical Society, and author of a book on restoration of Lila Vanderbilt Webb's old mansion He also speaks on restoration of other sites in Del Ray Beach and the CRA development. Second speaker is Bruce Stevenson from Rollins College who has written a book on restoration in St Petersburg and preservation of downtown areas.
The speeches will be videotaped; Channel 15 of Daytona State College will be contacted concerning partnering with these forums. Following the speeches which would be free for the public, workshops on topics such as getting a home on the national register or grant writing will be offered. (Speech could be at 2-3. refreshments, and workshop from 3:30-5:30). Neil Harrington will confirm program dates and sites. Nancy Long and Micki Mansfield will work on the grant for funding the projects. Micki also has contacted two other speakers who can be used for future programs.
Meetings for fall will return to the original format of educational speakers/programs following the business session. Nancy Long will contact Margaret Hodges and Julie Scofield to see if they are available to speak for October and November meetings, December will be Christmas party.
Neil Harrington proposed consideration of a Bus Trip to St Augustine in the spring with tour of the Old St Augustine Village as a fund raiser.
GENERAL TRUST MEETING: 6:00PM
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Treasury balance.
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Minutes of the August Board meeting were approved.
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Education programs for 2009 were proposed (see above details).
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A statement requesting that the Daytona Historic Preservation Board appointments (to be voted on at the 9-17-08 City Commission meeting) be postponed until the new Historic Ordinance adoption was unanimously approved. Copies of this statement were to be emailed to all members and all were asked to contact the commissioners and mayor asking for this postponement. (Statement attached below).
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CUDARC grant: The Trust will work with Dr. Lempel of Daytona State College to acquire an intern who will conduct research on the impact of damage to historic homes in the past hurricanes/storms, investigate ordinances and disaster plans in other cities, and work on a disaster mitigation plan for our local historic areas. The intern will begin work upon approval from the College.
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POWERPOINT PRESENTATION: Dr. Lempel presented a summary of the Historic Ordinance which will be presented to the Daytona City Commission for final approval. After nearly 3 years of work and barring further delays from staff, the Ordinance should be up for vote within the month. Warren Trager, chairman of the Historic Board, stated that the Ordinance is a compromise document which contains much but not all of what historic preservationists want, but it is a good start. The Trust must serve as the “watchdog” for Ordinance enforcement.
This powerpoint will be available on the website for public information. www.heritagepreservationtrust.org
Meeting was adjourned at 6:50PM followed by refreshments.
STATEMENT APPROVED AT MEETING
TO: DAYTONA BEACH MAYOR, CITY COMMISSION, CITY MANAGER
FROM: THE HERITAGE PRESERVATION TRUST
RE: DAYTONA HISTORICAL BOARD APPOINTMENTS
DATE: September 15, 2008
The Historic Ordinance for Daytona Beach will soon be voted on by the City Commission. This new ordinance will provide guidelines and rules pertaining to historic areas and buildings in Daytona Beach. This ordinance also contains new “job descriptions” for the Historic Preservation Board. These important job descriptions follow the guidelines for Certified Local Government, which will allow the city and residents to apply for grants and technical assistance to facilitate historic preservation .
The Heritage Preservation Trust has worked for over 2 ½ years to help the city and the Historic Preservation Board fashion this ordinance with the strong guidance of notable Historic Board members who have had their names removed from the list of appointments by the City Manager: Dr. Len Lempel and Joy McMahon. Citizens who have worked for many years on historical research and restoration of historic buildings also have applied but been rejected: Jim Camp (owner of the historic Villa), John McGuinness (involved with historical groups), Neil Harrington (vice-president if the Heritage Preservation Trust), and Vickie Henderson (expert in historic renovation).
The Trust asks that appointments to the Daytona Beach Historic Board be postponed until the Historic Ordinance is voted on. It seems common sense to wait and make appointments based on the job descriptions set forth in this new ordinance. Furthermore, we ask that appointments be based on expertise and experience in historical preservation as shown by participation with historical groups locally as well as some past attendance at the Historic Board meetings.
This statement was approved by unanimous vote of the general body on Monday, September 15, 2008.
Minutes of Heritage Preservation Trust Board meeting
June 13, 2008 (Bethune Cookman campus)
Meeting convened at 5:30 PM.
- Minutes from last meeting approved with clarification about the June 19th educational program cosponsored with the Uptown Neighborhood Group which will allow Trust to receive in-kind credit..
- Treasurer John Wagner: $100 supporter membership from Seabreeze United Church. Membership sheet needs to be proofread by board for any address changes. Balance is $10,807.32.
- Old Business: Fall Fundraiser Program: Micki Mansfield asked for Dan Warren's contact information as he has agreed to be our speaker at no cost. Museum has been asked about openings for program for the first 2 weeks in October (need to avoid Bike Week), such as a Sunday from 2-5PM. Micki will coordinate the program which will be a a a luncheon and speech. Neil Harrington voiced that we must have good publicity and work to get a good turnout if we use the Museum Auditorium. Other options would be the UCF auditorium which Trust has also been offered for programs.
- Other sites suggested were Airport Banquet Hall, Lifeguard Station, historical sites such as 747 Lofts. Mickie will explore sites and cost of the program. A committee list is updated now and she can use these volunteers as a start. Chris Daun suggested the local culinary groups from the college. Details will be firmed up at next meeting.
- Educational Programs for 2009: Neil Harrington discussed two speakers who he feels would be good for the Trust. What are we willing to pay for honorarium and when would we want them were his questions. First speaker is Bruce Stephenson from Rollins College who has written a book on restoration in St Petersburg and preservation of downtown areas. Second speaker is vice chairman of Palm Beach County Historic Society, President of Delray Beach Historical Society, and author of a book on restoration of Lila Vanderbilt Webb's old mansion He also speaks on restoration of other sites in Del Ray Beach and the CRA development. These speakers would be satisfied with $500 or a donation to their group along with overnight stay. Chris Daun agreed that a stay overnight and gas/per diem along with a small speaker fee would be agreeable.
- Neil suggested we joint sponsor with a group from city to help with publicity for our speaker programs. Community Relations Council, for example, could be partnered to get attendance and publicity.
- Grant that Nancy Long and Micki Mansfield are working on directly relates to getting funding for programs. Deadline is December 2008. Tentative dates would be January, March, May and October for lining up speakers. Local colleges can also be a source of speakers and support. Chris Daun said he has a speaker Donovan Rypkema who he feels would be ideal for a program but charges about $1500. Micki has two very well known persons who would cost up to $1600. Such speakers could be covered by grant funding, and the grant requires commitment letters.
- Neil asked about letterhead and a sample is already is on the website. Group requested access to this letterhead and asked template be available as a link on line.
- Neil will work on getting some local groups/colleges to help co-sponsor programs which will aid in publicity. Neil also was thanked for his research on grant sources which will be available on website.
Outreach Program at Churches: Betty Parker had phoned earlier that she believes her church Seabreeze United can be first sponsor and she will get that commitment. Micki stressed we must have a packet ready to distribute; Micheal Arth has a movie which needs to be reduced in length..or even just done as power point. Length of program will be limited to one hour which includes questions and answers. This will be a free program with church doing publicity and providing refreshments (reimbursed up to $200) while Trust provides speaker and handouts.
CUDARC grant: Further discussion on Dr. Lempel's offer to have CUDARC grant pay for an intern to work for one year for the Trust. Dr. Lempel would handle the paperwork and payment of this student, and the Trust could assign him tasks and log the work. Three areas of work were identified: survey of historic properties, determination of those properties damaged by the last hurricane, and investigation into FEMA and funding sources for restoration of these properties. FEMA mitigation is important; this intern could help devise a report for county concerning a mitigation plan for restoration of damaged historic homes. Filing a plan can help historic home owners get funding for restoration, such as for Halifax Museum or other sites which might be damaged. Tasks for this intern might be a report on why we need to have a FEMA mitigation plan and architectural salvage: where can preservationists get building materials for restoration when buildings are damaged. This intern is being offered for free and Dr. Lempel would oversee the intern and Chris Daun and Nancy Long could help with reports. Further clarification of tasks will be discussed and the question was asked about partnering with other groups as far as projects for this student? Dr. Lempel was out of town, so Nancy Long will contact him for further details.
- Problems still exist with opening attachments so future emails will have material in the email itself. New membership list was revised for ease in mail merging. 50 new members/supporters while some members still need to renew.
Shiela McKay talked about the concept of pride in historical neighborhoods. Residents need to realize their homes are of historic value, regardless of size. Shiela had a map enlarged and residents were truly interested and surprised to realize their homes and neighbors' homes can be considered historic and unique. This “pride” can be spread through the community groups and out reach programs, and fosters interest in researching the history of one's home. Micki suggested such maps be available at the Outreach Programs.
Chris said this might tie in again with the CUDAR grant allowing the intern to conduct surveys of properties: people learn about the historic background of their homes while intern determines how many homes have suffered damage.
John Wagner suggested the Trust develop an award for beautification. His neighborhood group gives an award of recognition which is shifted from one block to another to include all parts of his area. Find a contributing property and get publicity about the award which can be given every 2 months. Criteria would be restoration of a historic property such as renovation of architecture, not necessarily landscape but can be interior restoration.
Develop a historic preservation award and perhaps we could get the sign donated. Micki and John Wagner will devise simple criteria for the award.
Warren Trager announced that the DB Historic Board will meet tomorrow night and no agenda has been issued and also no copies of city historic ordinance versions available yet..
Great confusion about ordinance and it is rumored it may be brought up to Planning Board the following week. Suggestions were that the Trust and the Historic Board need to speak to commission and let them know about this confusion. Concern is that only the staff version will be sent to Planning Board and not the version containing the certified government language and points wanted by the Historic Board and the Trust. After 2 ½ years, confusion continues.
Chris Daun reported Historic Highway process started which takes 2-3 years. Involved process for designation but it makes the area eligible for funding. Daytona Beach has none, but Holly Hill has one scenic Riverside Dr. which has this designation.
Food Lion registration will give the Trust some funds: Chris said one must get a card in the store (or online) and then register your number online. CLICK HERE FOR INFO.
Meeting adjourned 6:45PM.
Change in calendar: Meeting next month will be canceled due to many people out of town. Next Board meeting will be held at Woody's BBQ (corner of LPGA and Nova) 5:30PM on Monday Aug. 18.
MINUTES FROM BOARD MEETING MAY 19, 2008: Site moved to Bethune Cookman University
Board Meeting was called to order at 5:35 PM with Nancy Long, Micki Mansfield, Chris Daun, and Ed Malo, joined shortly thereafter by John Wagner and Neil Harrington. Members Len Lempell, Jack Long, Ann Malo, and Mrs. Parker also were in attendance.
- Dr. Leonard Lempell presented a proposal for a student intern provided free for the Trust. He discussed his CUDARC grant which pays for an intern to work for one year for a historical group like the Trust. Dr. Lempell would handle the paperwork and payment of this student, and the Trust could assign him tasks and log the work. Three areas of work were identified: survey of historic properties, determination of those properties damaged by the last hurricane, and investigation into FEMA and funding sources for restoration of these properties.
- Dr. Lempell answered several questions and reiterated that this would cost the Trust nothing except time in oversight of the intern. However, John Wagner and Micki Mansfield voiced opinion that more discussion was needed with clarification of tasks for the intern; Dr. Lempell agreed that he could wait until June for response and in the meantime he would work to secure approval for a student worker. Nancy Long said she had worked with Dr. Lempell on other projects and cooperation with him on this “free” intern seemed like a good opportunity for group. Topic will be tabled until June meeting.
- Dr. Lempell also reported that the Daytona Beach historical ordinance remains in “limbo.” DB Historical Preservation Board was still working on a final draft while the city staff was planning to present their own version of the ordinance. The DB Planning Board would have to examine both versions. So after nearly 2 ½ years, the ordinance is still in “process.”
- Most pressing issue on agenda was determination of a new president due to the resignation of Gary Libby,who was forced to resign due to health problems. The group voted for selection of co-presidents Micki Mansfield and Nancy Long to temporarily head the Trust for the remainder of the year with Chris Daun serving as Secretary (Corresponding and Recording). Thanks and praise was voiced for Gary Libby who served so well for six months, and also the group voiced hopes for his quick recovery.
- Treasurer report: John Wagner-total of $10, 707 in treasury. Membership and Support list grew directly in response to President Gary Libby's mailing.
- Projects: With focus on educational programs, Micki Mansfield will head the committee to plan a program for October with author Dan Warren who has offered to speak for free. Other speakers will be planned in the future and hopefully a grant can be secured to pay for these programs. Micki said she would work with Nancy Long on grants; Neil Harrington had done research and provided a list of possible sources for grant applications.
- Renovated Website is now established online. Webmaster Jason Cloud Website Design has retyped the email address list. He is ready to post any other data or links as requested.
- Outreach Program: Chris Daun reported that preservationist Michael Arth who rebuilt the Historic Garden District in Deland is available for speaking. The Board discussed an Outreach Program where area churches will be invited to sponsor an educational program: 1st Presbyterian, Seabreeze United, Our Lady of Lourdes, St. Paul's Basilica, St Mary's Episcopal.. These churches could schedule and plan the event while the Trust would provide the speaker, information packets, and refreshments funds (group voted on $200 per program). Neil Harrington suggested a 30 minute video would be best for these programs followed by speaker dialogue. Nancy Long asked if a printer company could be persuaded to be a supporter and help with cost of printing handouts and flyers.
- Chris Daun announced his Oldtown neighborhood group would sponsor a historical education program with Harold Cardwell and Ron Edwards concerning the old Kingston Community to be held at Berean Baptist Church, 209 Madison Avenue, Daytona Beach on June 19th at 7PM.
- Meeting was adjourned 6:55PM. Next meeting will be at Bethune Cookman University on June 16, 2008, at 5:30PM.
Minutes submitted by Nancy Long